SAP Business One License Guide

To use SAP Business One, every user requires a license. Think of it as a passport to your company’s business management system. Having a license is important for several reasons. Because SAP Business One is a modular-based application, certain information is business sensitive. For instance, your warehouse team won’t need access to tools relevant for support or sales. With SAP Business One, you can allocate different license types and authorisations specific to job roles.

SAP Business One License. Why?

I’m often asked why you need a SAP Business One license to access the system. SAP Business One is a powerful tool that manages core processes on a daily basis. It’s the heartbeat of an organisation. Important company data is stored within the system, meaning users are fully trained and understand how the application works. The system can also track user updates to see what information has been added to the system and when. It’s advised to have at least one ‘SAP Business One Super User’ within each company who can act as a reference point should the need for assistance arise.

SAP Business One license types

To offer organisations as much flexibility as possible, there are four main user license types for SAP Business One:

  • Professional Licenses
  • Limited Financial
  • Limited CRM
  • Limited Logistics

Professional licenses provide access to hundreds of features within SAP Business One, including tools for administration, finance, CRM, sales, purchasing, banking, inventory, resources, production, MRP, service, HR, project management, reports and analytics. It’s the type of license that a Super User will require, as well as senior managers who want to access 360-degree insight into business performance.

Limited licenses tend to be what the majority of users will require. These are still jam-packed with features to help businesses run faster, more efficiently and intelligently. If you’re unsure what license type will best work for you, feel free to drop me an email here.

SAP Business One license costs

Professional licenses cost more than Limited ones – which are typically around half the cost. You can purchase your licenses up front or use a subscription model to pay monthly. When deploying SAP Business One, organisations are required to have a support and maintenance contract. This enables users to contact their SAP provider should they have any issues, as well as provide access to the latest patch or major version upgrades in SAP Business One. If you’re concerned about the cost of SAP Business One then we’ve got some great finance options available.

SAP Business One license comparison chart

Download this handy SAP Business One license comparison chart to find out which license type is right for you. While this guide is ideal for outlining the different types of functionality accessible for each license, it’s always best to speak to an experienced SAP partner who can advise what will work best for your team. Please get in touch if you’d like to arrange a call to discuss your requirements further.

Want to find out more about SAP Business One? Check out how much it costs to get started with SAP Business One or arrange a personal demo with one of our solution experts.

By |2018-11-20T16:35:12+00:00August 20th, 2018|SAP Business One|0 Comments

About the Author:

Dustin Coombe provides support, education and advice to organisations looking to improve processes through the introduction of an Enterprise Resource Planning solution.

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