If you’ve already deployed an ERP solution, you’ll know it’s the heartbeat of your company. In fact, you’re probably wondering how you ever functioned and made a success of your organisation before it was deployed.
But – as with any piece of technology – these systems can become outdated and restrictive to your business if not updated regularly. One of the biggest barriers preventing growth in SME companies are legacy systems.
The average lifespan for an ERP solution is usually around ten years – if it’s not developed and updated regularly. SAP usually releases a new major version of SAP Business One every two years. Between that, there are also various patch releases in line with new innovations and regulations.
If you’re currently running an industry-specific or a legacy system, then chances are you aren’t GDPR compliant and won’t meet the new Making Tax Digital regulations. It’s time to make the switch before your software leads to an unnecessary financial penalty for your SME.
Choosing your next solution
So, your company has decided to put in place a new ERP solution. Great. That’s the easy part. Now you’ve got a series of important decisions to make. First, identify what functionality works well for your business and what doesn’t. Speak to people across your organisation and ask them for a ‘wish list’. Combine these lists and you’ll have a good idea about the functionality you need in your next application.
Do your research
When you do a search on Google for an ‘ERP solution’ there are over 100 million results. This can be overwhelming, so you’ll want to check out a comparison website first. These tend to give a high-level overview on potential solutions and whether they’ll be a good fit for your business.
Once you’ve identified a couple of solutions that might work for you, there are hundreds of videos or online demos you can check out. YouTube is a great resource for browsing potential solutions and getting a feel for how processes work. Buy-in across your company is often determined by usability. If your solution is too complex, then users keep it at arm’s length.
Another thing to do before you decide on your next solution is read some customer testimonials. Download case studies and see how solutions work in real life. You can check out what our customers have to say in our SAP Business One success stories.
Pick your vendor
I can’t stress how important it is to work with the right partner. The majority of ERP developers have a partner network where you can purchase the software and related support. There are many key factors to consider. The size of the organisation, their level of experience, cost, location and culture. Almost every failed ERP implementation project is down to vendor selection. Again, do your research. Check out their customer testimonials and references, meet up with them a few times and get a feel for their company. If something doesn’t feel ‘right’ then it usually isn’t.
Another important factor when selecting a vendor is price. Obviously, every organisation has a budget set aside for their ERP upgrade. But you shouldn’t select the cheapest option. Think of your project as a long-term investment. If you buy cheap, you’ll buy twice.
If you’re ready to upgrade your solution and move to a new ERP solution with Seidor in 2019 we’d love to hear from you. Get in touch with one of our team today and find out more about deploying SAP Business One in your SME.